Privacy Policy

Last updated: March 23, 2026

1. Data Controller

The data controller for personal data is:

  • AISOS — a brand operated by Outside The Box SRL
  • Registered office: Brussels, Belgium
  • Company number (BCE): BE 0XXX.XXX.XXX
  • Email: hello@aisosystem.com

2. Data Collected

We collect the following personal data in connection with the use of our website:

  • Identification data: first name, last name, professional email address
  • Browsing data: IP address, browser type, pages viewed, visit duration
  • Form data: website URL, messages sent via contact or audit forms

3. Purposes of Processing

Your personal data is processed for the following purposes:

  • Delivering free AI visibility audits
  • Responding to your contact requests
  • Sending commercial communications (with your consent)
  • Improving our website and services
  • Complying with our legal obligations

4. Legal Basis for Processing (GDPR)

The processing of your data relies on the following legal bases:

  • Consent (Art. 6.1.a GDPR): for sending newsletters and marketing communications
  • Performance of a contract (Art. 6.1.b GDPR): for the delivery of our services
  • Legitimate interest (Art. 6.1.f GDPR): for improving our services and analyzing website usage
  • Legal obligation (Art. 6.1.c GDPR): for compliance with legal and regulatory obligations

5. Data Retention

Your personal data is retained for the duration necessary for the purposes for which it was collected:

  • Client data: for the duration of the commercial relationship, then 3 years after the end of the relationship
  • Prospect data: 3 years from the last contact
  • Cookies: maximum 13 months

6. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

  • Right of access: obtain confirmation that your data is being processed and receive a copy
  • Right to rectification: have inaccurate or incomplete data corrected
  • Right to erasure: request deletion of your data
  • Right to restriction: request restriction of data processing
  • Right to data portability: receive your data in a structured, machine-readable format
  • Right to object: object to the processing of your data on legitimate grounds
  • Right to withdraw consent: withdraw your consent at any time

To exercise these rights, contact us at: hello@aisosystem.com

You also have the right to lodge a complaint with the Belgian Data Protection Authority (APD/GBA): www.dataprotectionauthority.be

7. Cookies

Our website may use cookies to enhance your browsing experience. Cookies are small text files stored on your device.

Types of cookies used:

  • Essential cookies: necessary for the website to function (no consent required)
  • Analytical cookies: to measure traffic and improve our services (with your consent)

You can change your cookie preferences at any time through your browser settings.

8. Data Transfers

Some of your data may be transferred outside the European Economic Area (EEA), particularly to the United States, through the use of third-party services:

  • Vercel Inc. (hosting) — USA
  • Supabase Inc. (database) — USA

These transfers are governed by Standard Contractual Clauses approved by the European Commission or the EU-US Data Privacy Framework (DPF), in compliance with GDPR requirements.

9. Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, alteration, or disclosure. All our communications are encrypted via HTTPS/TLS.

10. Contact

For any questions regarding the protection of your personal data, you can contact us: